Your privacy

Who is responsible for this project and your data? 

The project is being run by Clever Together on behalf of Health Education England.

What is the purpose of this work? 

This project seeks to generate insight about how we can improve clinical placements for AHPs both now and in the future. We want to hear from anyone with an interest be it students, Higher Education Institutions, AHPs, representative bodies or those looking to, or having returned to practice. To do so, we are running an online workshop, where you can share your ideas in relation to this matter, see and comment on the ideas of others, and vote to find the best.

What data do we collect? 

As part of the sign-up process, we will ask you to share with us the following personal information:

  • Your first name and email address
  • Details about your role including your professional group, your role, employer organisation type, and the counry in which you work
  • Your view on four questions about the current state of the clinical placements

Once you are inside the online workshop, you will be able to share your responses to several questions by posting ideas and comments as well as voting on the ideas of others.

How will we use your data? 

Your first name and email address will only be used to send you reminders and information about the online workshop (if you consent to be kept updated about the project). This information is not linked to any of your demographic data or any content you may share during the conversation. The only exception to this is if you post content that is abusive or offensive in which case, Clever Together may identify the author of the offending contribution.

All other information is attached to your contributions, but not to your identity. So, for example, we may know that a particular idea was written by a occupational therapist working in an Acute NHS Trust in England, but we won't know specifically who that person was. Moreover, when sharing analyses, we adhere to the NHS Staff Survey standard of never providing information that identifies the author as part of a group that is smaller than 11 people.

If you've answered yes to the question "Would you like HEE to keep you up-to date about this work?", then we will share your email address and first name with HEE. These details will be shared separately and will not be linked in any way to your demographic information or the contributions you make in the conversation. No other personal information will be accessible by anybody outside of Clever Together's analysis team.

If you've answered yes to the question "Would you like Clever Together to keep you updated about other online workshops linked to your profession?" Clever Together will only contact you by email to share information about relevant projects you could join. 

What is the lawful basis for collecting and processing your data? 

Clever Together is conducting this conversation and the associated data processing as outlined here, under the lawful basis, (as set out in Article 6 of the GDPR and DPA 2018) of consent. 

"The individual has given clear consent for you to process their personal data for a specific purpose."

For this conversation, Clever Together is operating as a data controller with the objective of providing insight on AHP clinical placements to HEE.  In pursuing this interest, it is legitimate that we capture, store and process information from relevant stakeholders. 

How long will we keep your data? 

Upon completion of this work, we will delete any personal information we hold within 60 days, unless you have expressed consent  to keep you updated about future projects. Where this is the case we will store your email address for up to 18 months. 

How do we store your data? 

Clever Together securely stores your data in an encrypted format at the following locations: 

  • In the United Kingdom – on our team’s computers and our system servers. 

  • In Ireland – on our application servers, provided by Amazon Web Services. 

All of our providers are in compliance with UK and European Union rules and the General Data Protection Regulation. Information is always stored in an encrypted manner and all our systems are updated regularly to ensure they meet and exceed industry standards for data security. 

Your rights as a data subject 

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights: 

  • Right to be informed - you have the right to request more information about what we do with your data and why. 
  • Right of access – you have the right to request a copy of the information that we hold about you. 
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete. 
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records. 
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing. 
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation. 
  • Right to object – you have the right to object to certain types of processing such as direct marketing. 
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling. 
  • Right to judicial review – in the event that Clever Together refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain. To do so, please email privacy@clevertogether.com with the subject COMPLAINT. 

All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data. 

How to contact us 

If you have any questions about our privacy policy, the data we hold on you or if you would like to exercise one of your data protection rights, please contact us at privacy@clevertogether.com

How to contact the appropriate authority 

If you feel that our company has not addressed your concern in a satisfactory manner or if you wish to report a complaint, you can also contact the UK’s Information Commissioner’s Office at ico.org.uk